Mga Template ng Invitation Email
Tuklasin ang mga template ng invitation email sa LiveAgent upang epektibong i-promote ang iyong customer portal. Matuklasan ang mga ideya sa subject line, mga t...
5 min read
LiveAgent
Customer Portal
+1
Maraming kumpanya ang nagsusumikap nang husto upang mapataas ang kanilang online presence. Ginagawa rin nila ang kanilang best upang gamitin ang mga bagong channels na inaalok ng Internet at ang kasalukuyang digital era: social media, emails, forms, landing pages, at iba pang marketing at communication tools. Ngunit pinapalitan ba ng mga tools na ito ang over-the-phone at face-to-face communication sa mga customers, stakeholders, o partners?
Ang sagot ay hindi. Ang mga phone calls ay isang mahalagang aspeto ng relasyon sa pagitan ng mga kumpanya at ng kanilang (potential) customers. Kaya naman, ang artikulong ito ay naglalaman ng kung paano mo maaaring gamitin ang email marketing upang ayusin ang mga calls sa mga clients.
Milyun-milyong emails ang pumapasok at lumalabas sa inboxes ng mga salespeople araw-araw. Kailangan mong malaman kung paano magpadala ng perpektong email upang ang iyong mensahe ay hindi mawala sa ingay. Ito ay lalo na totoo kung ito ay isang call invitation na iyong ipinapadala sa isang mahalagang customer.
Bakit mahalaga ang pag-imbita sa mga customers para sa mga calls
Ang ilan ay nagsasabing ang conventional communication forms tulad ng phone calls ay outdated. Ang mga may ganitong opinyon ay may tendency na makalimutan ang ilang determining factors sa komunikasyon. Kasama dito ang immediacy, expressions, tones of voice, at pauses… Ang mga cues na ito ay naghahatid ng mga mensahe at mahalagang impormasyon na mawawala sa pamamagitan ng digital communication. Walang makakapantay sa dialogue at direct conversation sa pagitan ng mga tao (kahit na sa ngayon.)
Sa buong nakaraang pandemic, ang mga video calls ay naging mahalagang bahagi ng day-to-day communication. Kaya naman, maaari mo ring ipadala ang isang Zoom meeting invitation upang makita ang iyong respondent face-to-face.
Maaari mong i-set up ang mga plano sa kanila, magtanong sa kanila para sa isang RSVP, at kung kinakailangan, baguhin ang oras at petsa. Ang call invite templates ay tutulong sa iyo na gawin ang lahat ng iyon. Ngunit magsimula tayo sa mga subject lines.
Mga halimbawa ng call invite email template subject line
- Let’s talk, [name]
- [name], are you ready for a quick chat?
- Still struggling with [pain point]? Let’s discuss some solutions!
- Let’s meet over the phone, [name]
- We need to talk, don’t we?
- Don’t miss out on our call
- We’d love to hear from you – literally
- Need a hand with [pain point]? Let’s hop on a call!
- Let’s discuss your [issues] over the phone
- We’d love to work with you, but we need to talk first
- It’s all about talking to each other, right?
- Up for a chat?
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7 call invite email template ideas
Initial outreach call invite email template
Hey [first name]
My name is [name], and I work at [company].
We work with businesses like yours [company] to [overcome pain points/deliver benefits].
Are you the right person to discuss solutions to such issues? If not, could you connect me with the right person at your company to talk about this?
I’d love to get in touch with you or your colleague over the phone, as I really value human-to-human contact.
If that would be possible, click this link to schedule a call [link] — choose a time and date that suits you the most!
Cheers, [name & company]
Follow-up for a call invite email
Hello [name],
It’s [name] from [company]. As I mentioned in my previous email, we help [company type] to [overcome pain points/deliver benefits].
I’m curious about how you handle [an issue that your product or service helps with] at [company].
We’re experts at [your expertise], and I’d love to show you what we have been working on recently.
Are you available for a short call this week? Click the link below to schedule your demo — choose a time and date that suits you the most!
[CTA]
Best, [name & company]
Demo call invite email template
Hi [name],
Thanks for showing your interest in [product/service] — we’re excited to see you here!
Since you [visited our website/downloaded an ebook/commented on our social media profile], I bet that you’d like to learn more about our products.
Please click this link to schedule your demo [link] — choose a time and date that suits you the most!
We look forward to talking to you soon.
Best, [name & company]
A call invite email template for clients reporting some issues
Hello [name],
I’ve noticed that you reported an issue [the matter of the issue/ticket no.]
I want to resolve your problem as quickly as possible.
I think the quickest way to solve this is to schedule a quick [video] call so that I can walk you through [our dashboard/latest updates/new features] and help you with [pain point].
Click the link below to schedule a call with me:
[CTA]
Regards, [name & company]
Call invite email template for a possible upsell
Hi there [name],
You already use our [product/service], so I thought I should let you know about our new offer!
[new product/service] is available now, and many of our current clients have already [bought/tested] it. They love the results!
How about we hop on a quick call so I can show you how to make the most of [new product/service]?
Click the button below to book a call with me!
[CTA]
Talk to you soon, [name]
Persuasive follow-up for a call invite email template
Hello [contact name],
Are you still looking for a hand with [pain point]?
If you haven’t found answers to your questions, hit the button below to schedule a call. I can walk you through the solutions and show you exactly how we can help.
[CTA]
Regards, [name & company]
‘Quick question" follow-up call invite email template
Hi [name],
Dealing with [pain point] can be a tough job sometimes. If you tell me some of the biggest challenges that your company has faced recently, I can help you with them and deliver [value proposition].
We can discuss this over the phone, as I think it will be easier for both of us. Just click this link [link] to schedule a call with one of our experts.
Take care, [name & company]
Best practices para sa call invite emails
Kapag gumagawa ng call invite emails, panatilihin ang mga mahalagang konsiderasyon na ito:
Maging malinaw at concise - Ang iyong recipient ay dapat kaagad maintindihan ang layunin ng iyong email at kung bakit ka humihingi ng isang call.
Mag-personalize kung posible - Gamitin ang pangalan ng recipient at mag-reference ng specific details tungkol sa kanilang negosyo o sitwasyon upang ipakita ang tunay na interes.
Magbigay ng value - Ipaliwanag kung ano ang kanilang makukuhang mula sa call. Maging ito ay paglutas ng isang problema, pag-aaral tungkol sa mga bagong features, o pagdiskusyon ng mga oportunidad, gawing malinaw ang benepisyo.
Gawing madali ang pag-schedule - Isama ang isang direktang link sa iyong calendar o scheduling tool. Huwag pagsiguraduhin na sila ay magtrabaho upang mahanap ang isang time slot.
Igalang ang kanilang oras - Magmungkahi ng isang specific duration para sa call (hal., “15-minute call” o “30-minute demo”) upang alam nila kung ano ang inaasahan.
Sumunod nang naaayon - Kung hindi sila tumugon sa iyong unang imbita, ang isang follow-up ay katanggap-tanggap. Gayunpaman, limitahan ang follow-ups sa 2-3 attempts bago magpatuloy.
Gumamit ng propesyonal na tone - Habang maaari kang maging friendly, panatilihin ang professionalism. Ang iyong email ay kumakatawan sa iyong kumpanya.
Isama ang isang malinaw na CTA - Gawing prominent ang iyong call-to-action button o link at gumamit ng action-oriented language tulad ng “Schedule a Call” o “Book Your Demo.”
